December 1998
This section provides the equivalent of a Manual of Operations for the collection and processing of data for this MONICA data component.
The routinely available population demographic and mortality data are to be collected annually for each MONICA Reporting Unit. The annual population demographic data, derived from routine census and vital registration data systems, provide the denominator for the calculations of incidence, prevalence, and mortality rates. The annual mortality data, also derived from the routine vital registration system, will provide for an important comparison between this routine system and, with respect to cardiovascular diseases, the more rigorous MONICA system. The mortality data will also show the competing causes of death.
The Population Demographics Reporting Form, the procedures for providing the data and the instructions for completing the form are appended to this section.
The Population Demographic Reporting Form is to be completed for each Reporting Unit by the MDC Principal Investigator or by his or her designate. No specific training and certification procedures are required for personnel completing this form; however, the instructions should be followed carefully. Further aspects of the required quality assurance activities for this form are discussed below.
MONICA Collaborating Centre Requirements
Before shipping completed form(s) to the MDC, the following are to be done at the MCC:
After this process has been completed, the form(s) should be sent to the MDC so that they arrive by 31 December each year. The form(s) should be accompanied by a completed Packing List. At least one copy of the forms should be kept at the MCC as protection against loss during shipment to the MDC and to assist in addressing any questions that might later arise.
It is possible that questions about the data may arise during its review at the MDC. In this case, the MDC will communicate with the centre about these questions through the use of the appropriate Error Correction Form which is appended to this section. The MCC should respond as indicated.
MONICA Data Centre requirements
The first step in the MDC's activities is to check to see that a completed Population Demographic Reporting Form has been received by the deadline of 31 December for each of the official MONICA Reporting Units. Centres which have not provided complete information will be contacted to obtain the missing data.
Once the form arrives at the MDC, the following steps will be executed:
All questions uncovered by this examination are to be communicated using the Problem Communication Form or the Error Correction Form to the person who submitted the form to the MDC. This person should then formally address each question and provide an official response. The authority for changing information on the form lies with the MCC Principal Investigator or his or her designate, and no changes to the data can be made without this person's approval.
In addition to the points addressed above, the MDC will:
This summary will be distributed appropriately.
The Annual Population Mortality Reporting Forms for the 8th, 9th and 10th revision of the International Clarification of Diseases (ICD), the procedures for providing the data and the instructions for completing the forms are appended to this section:
The annual Mortality Reporting Forms (one for males and one for females for each reporting unit) are to be completed by the MONICA Collaborating Centre Principal Investigator or by his or her designate. No specific training and certification procedures are required for personnel completing these forms; however, the instructions should be followed carefully. Further aspects of the required quality assurance activities for this form are discussed below.
MONICA Collaborating Centre requirements
Before shipping the completed forms to the MDC, the following are to be done at MCC:
After this process has been completed, the forms should be sent to the MDC so that they arrive by 31 December each year. The forms should be accompanied by a completed Packing List. At least one copy of each completed form should be kept at the MCC as protection against loss during shipment to the MDC and to assist in addressing any questions that might later arise.
It is possible that questions about data may arise during its review at the MDC. In this case the MDC will communicate with the MCC about these questions through the use of the appropriate Error Correction Forms:
The MCC should respond to the Error Correction Forms as indicated.
MONICA Data Centre requirements
The first step in the MDC's activities is to check to see that the appropriate numbers of Annual Mortality Reporting Forms have been received by the deadline of 31 December from each of the MCCs. Centres which have not provided complete information will be contacted to obtain the missing data.
Once the forms arrive at the MDC, the following steps will be executed:
All questions uncovered by this examination are to be communicated by the use of the Problem Communication Form or the Error Correction Form process to the person responsible for completing the form. This person should then formally address each question and provide an official response. The authority for changing information on the form lies with the MCC Principal Investigator or his or her designate, and no changes to the data can be made without this person's approval.
In addition to the points addressed above, the MDC will: