MONICA Manual, Part III, Section 1

Population survey
SURVEY SERIAL NUMBER INVENTORY FORMAT
Form: 05
Version: 3          15.10.1990
ITEM NAME SPECIFICATION AND CODES CHARACTERS COLUMNS
1 FORM Form identification |_0|_5| 1 to 2
2 VERSN Form version |_3| 3
3 CENTRE MONICA Collaborating Centre |__|__| 4 to 5
4 RUNIT MONICA Reporting Unit |__|__| 6 to 7
5 SERIAL Serial number |__|__|__|__|__|__| 8 to 13
6 NUMSUR Number of the MONICA Population Survey
1 = baseline
2 = middle
3 = final 		|__| 14
7 STATUS Status of the subject to whom the serial number was issued
1 = respondent
2 = non-respondent
3 = ineligible for the sample		 |__| 15
8 NONEL Reason for ineligibility
1 = death before the scheduled date of examination
2 = moved out of the reporting unit area before the scheduled date of examination
3 = other
8 = the person is eligible for the sample (i.e. STATUS = 1 or 2)
9 = insufficient data		 |__| 16

Instructions

The purpose of this form is to provide an exact and common format for inventory data of Survey Serial Numbers issued for transfer to the MONICA Data Centre (MDC): The data should be sent on magnetic tapes, not on paper forms. Instructions for data transfer on magnetic tapes are given in Part V, Section 1 : Data Transfer to the MONICA Data Centre.

The serial number inventory data are needed to check that no data have been lost during the various stages of data flow between the sample selection and inclusion of data in the master file of the MDC.

For each survey, the serial number inventory data for every individual selected in the original sample should be submitted to the MDC in one batch, together with the last batch of data submitted in the format of Core Data Transfer Format-Survey Data.

General instructions

The ITEM NAME on the form is a computer variable name used for the item by the MDC. The COLUMNS indicate the columns on which the value of the item is to appear in the record on the magnetic tape. Data for different serial numbers must be written on different records.

Blank fields are not accepted in the magnetic tape record.

Instructions for making corrections to data that have already been sent to the MDC are given in Part V, Section 3.3.

Please contact the MDC for instructions if you cannot provide information as specified in this document.

Specific instructions for each item

These instructions should be followed carefully when creating a computer file for transfer to the MDC. Please ensure that the instructions are for the version of the Survey Serial Number Inventory Format being used. Specific instructions are listed by item below:

Item 1

1 FORM Form identification |_0|_5| 1 to 2

Enter number 5 to indicate the SURVEY SERIAL NUMBER INVENTORY FORMAT.

Item 2

2 VERSN Form version |_3| 3

Enter the version number printed on the form. If the number is not 3 these instructions do not correspond to the form you are using. Check that you are using the valid version of the form.

Item 3

3 CENTRE MONICA Collaborating Centre |__|__| 4 to 5

Enter the official MONICA Collaborating Centre code number as it appears in Part I, Appendix 2 : MONICA Collaborating Centres and Reporting Units.

Item 4

4 RUNIT MONICA Reporting Unit |__|__| 6 to 7

Enter the official MONICA Reporting Unit code number as it appears in Part I, Appendix 2. Even if your centre has only one Reporting Unit please enter the appropriate code number here. Do not leave blanks in this item.

Item 5

5 SERIAL Serial number |__|__|__|__|__|__| 8 to 13

Enter here the serial number of the subject for whom the form is being filled.

Check that the serial number you enter is correct.

Item 6

6 NUMSUR Number of the MONICA Population Survey
1 = baseline
2 = middle
3 = final 		|__| 14

If three surveys are carried out in the MONICA Reporting Unit enter 1 for the first, 2 for the second and 3 for the third survey. If only two surveys are carried out code 1 for the first and 3 for the second survey.

Item 7

7 STATUS Status of the subject to whom the serial number was issued
1 = respondent
2 = non-respondent
3 = ineligible for the sample		 |__| 15

For definitions of "Respondents", "Non-respondents" and those "Ineligible for the sample" see Subsection 3.

Note that for Respondents, data in the format of the CORE DATA TRANSFER FORMAT - SURVEY DATA should be submitted to the MDC. For the Non-respondents, data in the format of the DATA TRANSFER FORMAT - SURVEY NON-RESPONDENT DATA should be submitted to the MDC.

Item 8

8 NONEL Reason for non-eligibility
1 = death before the scheduled date of examination
2 = moved out of the reporting unit area before the scheduled date of examination
3 = other
8 = the person is eligible for the sample (i.e. STATUS = 1 or 2)
9 = insufficient data		 |__| 16

Code 1 if the person died before the scheduled date of examination.
Code 2 if the person moved permanently out of the reporting unit area before the scheduled date of examination.
Code 3 if the reason cannot be specified by codes 1 or 2. This code should be used sparingly, and applies, for example, when the person does not belong to the sample age range because of an error in the sampling frame.
Code 8 if the person is eligible for the sample (i.e. STATUS = 1 or 2).
Code 9 for insufficient data.