MONICA Manual, Part V, Section 1

Data Transfer
MANUAL ERROR CORRECTION FORM FOR DATA TRANSFERRED ON A MAGNETIC TAPE
Form: G
Version: 2         17.4.86 		FOR MDC USE ONLY
Seq.no:

Received:
Filed:

Please print carefully or type the requested information in accordance with the instructions provided. Complete one form for each error detected. If you want to correct an error in the key fields (items A to F of this error correction form) please report the error using Form P: Problem Communication Form.

A.
Form name: ____________________________

____________________________		 Form identification code  |__|__|
B.
Form version: |__|
C.
MONICA Collaborating Centre name: _________________________ Code  |__|__|
D.
MONICA Reporting Unit name: ____________________________ Code |__|__|
E.
Serial Number |__|__|__|__|__|__|__|
F.
Number of MONICA Population Survey: 1 = baseline 2 = middle 3 = final |__|
G.
Item to be corrected: number |__|__|__| name |__|__|__|__|__|__|__|
H.
The erroneous value |__|__|__|__|__|__|
I.
The correct value |__|__|__|__|__|__|
J.
Person completing this error correction form: ___________________________________
(please type or print)
Date ____/____/____
day  month  year		 Signature:___________________________
K. Comments or reservations:

Instructions

This form is to be used for reporting and correcting such errors in data submitted from the MONICA Collaborating Centre (MCC) to the MONICA Data Centre (MDC) on a magnetic tape which have not been queried by the MDC on a Computer Generated Error Correction Form for Data Transferred on a Magnetic Tape. However, errors in the key fields, i.e. errors concerning items A to F of this error correction form, should not be reported to the MDC on this form but by using the Problem Communication Form (Form P).

Please complete one form for each error detected. If the number of errors detected at the same time is very large, please contact the MDC for instructions.

This form should be completed and sent to the MDC immediately after the error has been detected and the correct value confirmed by the MCC.

This form is to be completed at the MCC by a person authorized to make corrections on MONICA data by the Principal Investigator of the MCC.

The MCC should keep a copy of the completed form and send the original to the MDC. When mailed, the error correction form should be accompanied by a Packing List (Form N).

General instructions for completing form

This form can be completed either by typewriter or by hand. In either case the recorded information should be examined carefully for both correctness and legibility. Further, since it may be necessary to photocopy the form, perhaps several times, as a routine part of processing and to provide back-up copies, it is essential that the recorded information should stand out clearly. Hence, please use a dark ribbon if a typewriter is used or a dark ball-point pen if the form is completed by hand.

This form includes blank spaces where you are to record the requested information. None of these spaces should be left blank. If you have no information to provide for a specific item, then so indicate this according to the instructions for that item.

If a mistake is made in entering information on the form, please draw a single line through the erroneous entry and provide the correct information beside it. If the number of corrections required has made the form difficult to read or perhaps confusing, please re-enter the information on a new copy and send this new copy of the form.

Specific instructions for each item

These instructions should be followed carefully when completing the Manual Error Correction Form for Data Transferred on a Magnetic Tape. Please ensure that the instructions are for the version of the form being completed. Specific instructions are listed by item below:

Item A

A. Form name: Form identification code  |__|__|

Enter here the name and Form identification code of the form for which the data being corrected were provided. The name and Form identification code are printed on the header of the data transfer form and the Form identification code appears also in the first and the second columns of the data record on the magnetic tapes.

Item B

B. Form version: |__|

Enter here the version number of the form for which the data being corrected were provided. The version number is printed on the header of the data transfer form and appears also in the third column of the data record on the magnetic tape.

Item C

C. MONICA Collaborating Centre name: Code  |__|__|

Print or type the official name and code number of the MCC. Use the name and code number as they appear in Part I, Appendix 2: Official MONICA Collaborating Centre and Reporting Unit Names and Code Numbers. The MCC code appears in columns 4 to 5 of the data record on the magnetic tape.

Item D

D. MONICA Reporting Unit name: Code |__|__|

Print or type the official name and code number of the Reporting Unit for which the data being corrected were provided. Use the name and code number as they appear in Part I, Appendix 2: Official MONICA Collaborating Centre and Reporting Unit Names and Code Numbers. The Reporting Unit code appears in columns 6 to 7 of the data record on the magnetic tape.

Item E

E. Serial Number |__|__|__|__|__|__|__|

Print or type the Serial Number of the event or the person selected in a survey sample for which the data being corrected were provided.

For a Coronary Serial Number or a Stroke Serial Number enter all the seven digits. For a Survey Serial Number enter all the six digits in the six leftmost boxes. Print an "X" in the rightmost box. (See the examples at the end of these instructions)

Be careful to enter the correct serial number. Do not leave blanks in this item. If there is an error in the Serial Number the correction can be made to the wrong record in the MDC.

Item F

F. Number of MONICA Population Survey: 1 = baseline 2 = middle 3 = final |__|

If the error correction concerns Survey Data, indicate in the relevat box the number of the MONICA Population Survey for which the subject was selected.

If the error correction concerns Event Registration Data, print an "X" in the box provided (See the examples at the end of these instructions.)

Item G

G. Item to be corrected: number |__|__|__| name |__|__|__|__|__|__|__|

Enter the number and name of the erroneous item in the relevant boxes. Use the number and name as they appear in the Data Transfer form identified in Items A and B above.

Type or print the number and name starting from the leftmost boxes. Print an "X" in each unused box to the right. (See the examples at the end of these instructions.)

Item H

H. The erroneous value |__|__|__|__|__|__|

Type or print in the boxes provided the erroneous value as it was submitted to the MDC. Use as many boxes from the left as there are characters for the item in the Data Transfer Form identified in Items A and B above. Print an "X" in each unused box. (See the examples at the end of these instructions.)

Item I

I. The correct value |__|__|__|__|__|__|

Type or print the new correct and confirmed value in the relevant boxes. Use as many boxes from the left as there are characters for the item in the Data Transfer Form identified in Items A and B above. Print an "X" in each unused box. (See the examples at the end of these instructions.)

Item J

J.
Person completing this error correction form: ___________________________________
(please type or print)
Date ____/____/____
day  month  year		 Signature:___________________________

Print or type the name of the person completing this form. Note that this form must be completed by a person designated by the principal investigator. Give also the signature of the person and the date of completing this form.

Item K

K. Comments or reservations:

Type or print any reservations or comments about the data provided on this form that may be helpful for the MDC.

Examples of a completed form:

S1page55.gif (6599 bytes)

 

S1page95.gif (5076 bytes)