MONICA Manual, Part V, Section 1

Data Transfer
PACKING LIST - MCC TO MDC
Form: N
Version: 3       3.10.1990		 FOR MDC USE ONLY
Seq.no:

Received:
Filed:

Please print carefully or type the requested information in accordance with the instructions provided. Complete one packing list for and include in every shipment of data from your MONICA Collaborating Centre to the MONICA Data Centre.

1.
MONICA Collaborating Centre name: ________________________________ Code |__|__|
2.
Number of shipment: |__|__|__|__|
3.
Date of shipment:  |__|__||__|__||__|__|
day  month  year
Contents of the shipment:
4.
Paper forms (Please indicate the number of forms of each type next to the form identifiers):
A:______ B:______ C or E:_____ D or F:______ G:______ H:______ HB:_____
N:___1__ P:______ UA:_______ UB:________ UC:_____ UD:_____ ____:____
____:____ ____:____ ____:______ ____:______ ____:____
5.
How many magnetic tapes or diskettes: ___________
6.
What are the TAPE NUMBERS of the magnetic tapes or diskettes:
|__|__|__|__| |__|__|__|__| |__|__|__|__| |__|__|__|__| |__|__|__|__|
7.
How many pages of tape listings: ______________
8.
How many letters:_______________
9.
Other items (describe and give amount): ________________________________________
________________________________________
________________________________________
________________________________________
10.
Person providing information: _______________________
 (Please type or print) Signature: ____________________
11.
Comments or reservations about data provided:

Instructions

The purpose of this form is to help to monitor the data transfer from the MONICA Collaborating Centre (MCC) to the MONICA Data Centre (MDC).

A completed form should be included in every package in which MONICA data are sent from the MCC to the MDC. The data may be core data or quality control data on magnetic tapes or diskettes or on paper forms, ECG coding or any other similar information which is to be processed by the MDC. Ad hoc letters containing queries to the MDC or an acknowledgement card need not be accompanied by a Packing List.

This form is to be completed by the MCC Principal Investigator or by someone officially designated to keep book of the data transfers to the MDC.

Distribution: This form is distributed from the MONICA Management Centre, from where also additional copies can be requested when needed. Also Version 2 of this form can still be used.

General instructions for completing form

This form can be completed either by typewriter or by hand. In either case the information should be examined carefully for both correctness and legibility. Since it may be necessary to photocopy the form, perhaps several times, as a routine part of processing and providing reserve copies it is essential that the recorded information be clear and dark. Hence, please use dark ribbon if typewriter is used or a black ball-point pen if the form is completed by hand.

This form includes blank spaces where you are to record the requested information. None of these spaces should be left blank except in items 4 and 6. In items 4 and 6 blank spaces indicate that no such forms or files are included in the package.

If a mistake is made in entering information on the form, please draw a single line through the erroneous entry and provide the correct information in the immediate neighbourhood.

Specific instructions for each item

These instructions should be followed carefully when completing the indicated version of the Packing List. Please ensure that the instructions are for the version of the form being completed. Specific instructions are listed by item below:

Item 1

1.
MONICA Collaborating Centre name: _________________________________________ Code |__|__|

Print or type the official MONICA Collaborating Centre name and code number in the spaces provided. Use the name and code number as they appear in Part I, Appendix 2: MONICA Collaborating Centres and Reporting Units. If your centre is not listed or is erroneously listed in this appendix, contact the MDC for instructions.

Item 2

2.
Number of shipment: |__|__|__|__|

Each data shipment from the MCC to the MDC must have a unique number, assigned by the MCC. The first shipment should be numbered 0001, the second 0002 and so on. For each shipment number issued there must be a completed packing list. If the MDC receives a shipment number without having received some smaller shipment number a query will be sent to the MCC.

Item 3

3.
Date of shipment:  |__|__||__|__||__|__|
day  month  year

Enter here the date of filling in this form.

Item 4

Contents of the shipment:
4.
Paper forms (Please indicate the number of forms of each type next to the form identifiers):
A:______ B:______ C or E:_____ D or F:______ G:______ H:______ HB:_____
N:___1__ P:______ UA:_______ UB:________ UC:_____ UD:_____ ____:____
____:____ ____:____ ____:______ ____:______ ____:____

After each alphabet, indicate how many such paper forms are included in the package which have that alphabet as the Form Identification. The Form Identification is printed in the heading of each form. For example, the Form Identification of this Packing List is N.

You can leave blanks in this item. A blank after a Form Identification will be interpreted as zero. If you send forms with no Form Identification or with a Form Identification not mentioned in this item, please describe the forms and give the amount in item 9.

Item 5

5.
How many magnetic tapes or diskettes: ___________

Please indicate here the total number of magnetic tapes or diskettes in the package. If no magnetic tapes or diskettes are included please print "NONE".

Item 6

6.
What are the TAPE NUMBERS of the magnetic tapes or diskettes:
|__|__|__|__| |__|__|__|__| |__|__|__|__| |__|__|__|__| |__|__|__|__|

Enter here the TAPE NUMBERS of the magnetic tapes or diskettes, as they are printed on the TAPE LABELS on the reels of the tapes or diskettes. Note that every TAPE NUMBER consists of four digits.

Fill as many four digit fields as there are magnetic tapes or diskettes included in the package. The unused fields can be left blank. (E.g. if there are no magnetic tapes or diskettes in the package, this item can be left blank.)

Item 7

7.
How many pages of tape listings: ______________

As mentioned in Subsection 3.2: "Procedures for transfer to MDC" the magnetic tapes and diskettes should be accompanied by listings where the headers and the first few records of the data files should be printed. Please give here the total number of pages of such listings.

Item 8

8.
How many letters:_______________

Indicate here the number of letters included in the package. If the package contains only a letter without data to be processed by the MDC it is not necessary to attach a Packing List.

Item 9

9.
Other items (describe and give amount): __________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________

Describe here and give the amount of every item included in the package which has not been mentioned earlier in this form.

Item 10

10.
Person providing information: _______________________
(Please type or print)		 Signature: ____________________

Type or print the name of the person completing this form. Note that this form is to be completed by the MONICA Collaborating Centre Principal Investigator, or his or her designate.

Item 11

11.
Comments or reservations about data provided:

Type or print any reservations or comments about the data provided on this form that may be helpful to the MDC. Attach additional sheets if necessary.

An example of a completed Packing List is given here:

S1page41.gif (5058 bytes)